Store and reuse customer and product information

Save even more time by uploading your company, contact and product information into the various Shipping Solutions databases. Now you can choose all your contacts and products from a drop-down list instead of manually typing the information every time you create a new export shipment.

Not only does this allow you to create your export documents faster, it ensures that everyone at your company is using the same names, addresses, descriptions and classifications. This is a key step in ensuring compliance.

Customize forms for your company

Many non-regulated forms can be adjusted to meet your company’s needs. Depending on the form, you can change titles and field labels, add company logos and stored signatures, select date and number formats, show or hide certain charges and adjust margins for company letterhead.

These options give you control over how your documents look without requiring employees to maintain separate Word or Excel templates.

Learn more about customizing export forms

Prepare dangerous goods forms

The Professional and Enterprise versions include the IATA Dangerous Goods Database. Search by UN number or proper shipping name, select the appropriate entry and store information such as the UN number, proper shipping name, classification and packing group with the corresponding product. You can then use that information to prepare IATA and IMO Dangerous Goods Declarations.

While the Shipping Solutions software can help you create your dangerous goods forms, you’re still responsible for ensuring everyone is properly trained and correctly classifying, packaging, marking and labelling dangerous goods and complying with applicable regulations.

See how the dangerous goods feature works

Submit certificates of origin for chamber certification

If your customer requires a Certificate of Origin certified by a Chamber of Commerce, you can print out a Certificate of Origin form from Shipping Solutions and take it to your local chamber for review and approval. Alternatively, you can submit your Certificate electronically to a Chamber right from the software, and they will provide you with an electronic version of the form typically on the same day.

Not only are electronic Certificates of Origin (eCO) usually faster to obtain, they are often less expensive than paper Certificates, especially if you factor in the time, cost and effort to get the paper form to and from the Chamber. eCOs are also registered with the International Chamber of Commerce, providing an additional level of security not available with paper forms.

Shipping Solutions Annual Maintenance Program subscribers receive discounted chamber certification pricing.

Learn more about electronic Certificates of Origin

File through AES without starting over

When the U.S. Foreign Trade Regulations require you to file your Electronic Export Information through AES, Shipping Solutions uses the same information you entered to create your export documents to prepare the filing. The software guides you through the required AES data and allows you to submit it directly to the ACE portal.

By filing directly from Shipping Solutions, you don’t need to reenter all your shipment information on the ACE platform or send it to someone else to re-key. You can review your information before you submit it and then capture and store the Internal Transaction Number (ITN) as part of your shipment record, so you have proof of filing.

If you aren’t doing the AES filing yourself, the Shipping Solutions software uses your existing shipment information to generate an SLI with all the required export information to give to the authorized filer.

Email forms, save shipments and generate reports

Once your forms are ready, print them, save them as PDFs or email them directly from Shipping Solutions to customers, freight forwarders and other parties that need them.

Shipping Solutions also retains the shipment records you create. You can find and reprint previous documents, copy an earlier shipment into a new record and change only what is different. Standard reports help you review exports by customer, country, freight forwarder or other criteria. You can also create custom reports and export the results to Excel.

Learn more about shipment records and reporting

Keep a record of your compliance work

The Export Compliance Module automatically stores the date, parties and results for screenings in an Audit Trail, so you have proof that your company is doing its due diligence if you ever get audited by the Office of Export Enforcement, the FBI or some other agency that has jurisdiction over your exports.

In addition, the Shipment Log allows Professional and Enterprise users to identify the key steps in their company’s export procedures and record who completed each step and when. Together, these tools will help you demonstrate that you completed the required steps and procedures for your shipments.

See how Shipping Solutions records compliance procedures

Control access and protect completed shipments

The Professional and Enterprise versions allow administrators to create user groups and assign different access rights. You can require individual logins, control which functions each group can use and allow designated users to lock completed shipment records, so they are not unintentionally changed after the documents have been finalized.